Privacy Policy
The Pregnancy Clinic
Last updated: 15th January 2026
The Pregnancy Clinic is a UK-based private medical clinic providing consultant-led pregnancy, ultrasound, and diagnostic services. For the purposes of data protection law, The Pregnancy Clinic is the Data Controller of your personal data.
We are committed to protecting your privacy and handling your personal data with care, transparency, and integrity. This Privacy Policy explains how we collect, use, store, and protect personal information when you visit our website or interact with us online.
This policy applies to information collected through our website: https://www.thepregnancyclinic.com and does not apply to information collected offline or during face-to-face clinical care, which is governed by our separate Patient Privacy Notice.
Legal Basis for Processing
Under the UK General Data Protection Regulation (UK GDPR), we process personal data only where we have a lawful basis, including:
- Consent – where you have explicitly agreed (e.g. enquiry forms, marketing communications)
- Contractual necessity – to respond to enquiries or provide requested services
- Legitimate interests – to operate and improve our website and services
- Legal obligation – where required by law or regulation
We do not process clinical or special category health data via the website unless explicitly stated and consented to.
Information We Collect
Information You Provide Directly
You may provide personal information when you complete a contact form, email or telephone us to request information about services. This may include:
- Name
- Email address
- Telephone number
- Message content and attachments
- Any other information you choose to provide
Automatically Collected Information
When you visit our website, we may automatically collect IP address, browser type and version, device type and operating system, pages visited and time spent and referring website. This data is anonymised where possible and used for analytics and security purposes only.
How We Use Your Information
We use personal information to:
- Respond to enquiries and requests
- Provide information about our services
- Operate, maintain, and improve our website
- Monitor website performance and security
- Communicate with you where appropriate
- Comply with legal and regulatory obligations
We do not sell, rent, or trade personal data.
Cookies and Analytics
Our website uses cookies and similar technologies to improve user experience and analyse website performance. Cookies may remember user preferences and measure website traffic and usage patterns. You can control or disable cookies via your browser settings. For more information, please see our Cookie Policy.
Third-Party Services
We may use trusted third-party providers for website hosting, analytics (e.g. anonymised website statistics) and email or form processing.
These providers are contractually required to comply with UK GDPR and may only process data on our instructions. Our website may contain links to external websites. We are not responsible for the privacy practices or content of third-party sites.
Data Retention
We retain personal data only for as long as necessary to fulfil the purposes for which it was collected, or to meet legal, regulatory, or contractual requirements. Website enquiry data is typically retained for a limited period unless further engagement is required.
Your Data Protection Rights
Under UK GDPR, you have the right to:
- Access your personal data
- Rectification of inaccurate or incomplete data
- Erasure (the “right to be forgotten”), where applicable
- Restriction of processing
- Object to processing
- Data portability, where applicable
To exercise any of these rights, please contact us using the details above. We will respond within one month, in line with legal requirements. You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO): https://www.ico.org.uk
Children’s Privacy
Our website is not intended for children under the age of 13. We do not knowingly collect personal data from children. If you believe that a child has provided personal information via our website, please contact us and we will take appropriate action.
Changes to This Policy
We may update this Privacy Policy from time to time to reflect changes in law, regulation, or our practices. Any updates will be published on this page with a revised “Last updated” date.
Data Protection Lead and Contacting Us
The Pregnancy Clinic has appointed a Data Protection Lead responsible for overseeing data protection compliance, privacy governance, and handling data subject requests in accordance with UK GDPR and the Data Protection Act 2018. The Data Protection Lead is the primary point of contact for questions about how your personal data is used, requests to exercise your data protection rights and data protection concerns or complaints.
Data Protection Lead
The Pregnancy Clinic
Email: dataprotection@thepregnancyclinic.com
Address: The Pregnancy Clinic, The Highland Suite (Suite H), Great Hollanden Business Centre, Mill Lane, Underriver, Sevenoaks TN15 0SQ
If you have any questions about this Privacy Policy or how we handle your data, please contact us. If you are not satisfied with how we handle your personal data, you also have the right to raise a concern with the Information Commissioner’s Office (ICO), the UK’s independent regulator for data protection: https://www.ico.org.uk
Version 1.0 | Approved by The Pregnancy Clinic | January 2026